Privacy Policy

Smart2Office ("we", "our", "us") is committed to protecting your privacy. This policy explains what data we collect, why we collect it, how we use it, and your rights under applicable data protection laws including the GDPR.

Last updated: July 02, 2026

1. Who We Are

Smart2Office operates the website smart2office.com, a free online productivity toolkit. For privacy-related enquiries, please contact us via our contact page.

2. What Data We Collect

We collect data in two ways:

a) Automatically collected data:

• IP address (anonymised after collection)
• Browser type and version
• Pages visited and time spent on each page
• Referring website (how you found us)
• Device type (desktop/mobile/tablet)
• Country/region (not precise location)

b) Data you provide voluntarily:

• Name and email address if you submit our contact form
• Message content of enquiries

c) Files you process:

The vast majority of our tools (calculators, PDF tools, image tools, colour tools, text tools, converters) process your files entirely within your browser. No file content is ever transmitted to our servers. For any future server-processed tools, files are deleted immediately after processing and are never stored, shared or analysed.

3. How We Use Your Data

• Analytics — To understand how visitors use the site so we can improve our tools and content (legal basis: legitimate interest)
• Advertising — To serve relevant advertisements via Google AdSense (see Section 5)
• Support — To respond to contact form submissions (legal basis: consent)
• Security — To detect and prevent abuse of our services (legal basis: legitimate interest)

4. Cookies

We use the following types of cookies:

• Essential cookies — Necessary for the site to function (e.g. your dark/light theme preference stored in localStorage). These cannot be disabled.
• Analytics cookies — Used to collect anonymous usage statistics about how visitors interact with our site.
• Advertising cookies — Used by Google AdSense to serve relevant advertisements (see Section 5).

You can control non-essential cookies through your browser settings. Note that disabling advertising cookies does not disable ads — you will still see ads, they will simply be less relevant.

5. Google AdSense & Advertising

We use Google AdSense to display advertisements on our website. Google, as a third-party vendor, uses cookies to serve ads based on your prior visits to our site or other websites on the internet.

• Google's use of advertising cookies enables it and its partners to serve ads based on your visit to our site and other sites on the internet
• You can opt out of personalised advertising by visiting Google Ad Settings
• You can also opt out of third-party vendor cookies for personalised advertising by visiting aboutads.info
• For more information on how Google uses data, see Google's Privacy & Terms

We do not sell your personal data to advertisers or any other third parties.

6. Analytics

We may use web analytics services (such as Google Analytics or privacy-friendly alternatives) to collect anonymised data about site usage. This data is aggregated and cannot be used to identify you personally. IP addresses are anonymised before storage.

7. Data Retention

• Analytics data: retained in aggregated, anonymised form indefinitely
• Contact form submissions: retained for up to 12 months, then deleted
• Uploaded files (server-processed tools): deleted immediately after processing
• Cookies: see your browser settings for control

8. Your Rights (GDPR)

If you are located in the European Economic Area or UK, you have the following rights:

• Right of access — Request a copy of personal data we hold about you
• Right to rectification — Request correction of inaccurate data
• Right to erasure — Request deletion of your personal data
• Right to restriction — Request that we limit processing of your data
• Right to data portability — Request your data in a machine-readable format
• Right to object — Object to processing based on legitimate interests
• Right to withdraw consent — Where processing is based on consent, you may withdraw it at any time

To exercise any of these rights, please contact us. We will respond within 30 days.

9. Children's Privacy

Smart2Office is not directed at children under 13. We do not knowingly collect personal data from children. If you believe a child has provided us with personal information, please contact us immediately and we will delete it.

10. International Transfers

Our website is hosted on Cloudflare Pages (global CDN). Data may be processed in various countries. Where we transfer data outside the EEA, we ensure appropriate safeguards are in place in accordance with GDPR requirements.

11. Changes to This Policy

We may update this Privacy Policy from time to time. We will indicate the "Last updated" date at the top of this page. We encourage you to review this page periodically. Continued use of our services after changes constitutes acceptance of the updated policy.

12. Contact & Complaints

For any privacy-related questions or to exercise your rights, please contact us here. If you are not satisfied with our response, you have the right to lodge a complaint with your local data protection authority.